Vyntez Solutions Private Limited ("Vyntez," "we," "our," or "us") respects your privacy and is committed to protecting information entrusted to us through our Affordable Care Act ("ACA") technology platform, website, applications, and related services.
This policy outlines our strict processing scopes, data governance frameworks, security configurations, and your compliance options. Vyntez Solutions is incorporated in India, headquartered in Varanasi, Uttar Pradesh. For corporate communications or regulatory inquiries, contact us at info@vyntez.com.
This Privacy Policy applies to all users of the Vyntez Care ACA compliance platform, including employer administrators, HR personnel, benefits managers, and their authorized delegates who access our website, applications, and related services.
It governs how we collect, use, store, and disclose information gathered in the course of providing ACA eligibility tracking, coverage management, affordability monitoring, and IRS reporting services.
We collect information necessary to operate the platform and fulfill ACA compliance obligations on behalf of our customers.
Company name, EIN, administrator contact details, billing information, and login credentials.
Employee eligibility records, hours of service, coverage offers, and premium contribution data submitted by your organization.
Employee and payroll data entered into the platform remains the property of the customer organization. Vyntez processes this data solely as directed by the customer to deliver the contracted ACA compliance services.
Where applicable, Vyntez enters into Business Associate Agreements (BAAs) with covered entities and safeguards any protected health information processed on their behalf in accordance with HIPAA requirements.
All data transmitted to and from the platform is encrypted using TLS 1.2 or higher.
Stored records are encrypted using industry-standard AES-256 encryption.
We retain employer and employee compliance records for the period required by applicable IRS retention rules, or as instructed by the customer, after which the data is securely deleted or anonymized.
Vyntez Solutions is incorporated in India, and certain data processing and support operations may occur outside the United States. We apply contractual and technical safeguards to protect information transferred internationally.
Employer administrators may request access to, correction of, or deletion of account information by contacting our support team, subject to regulatory record-keeping requirements.
Our platform is intended for business use by employers and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children.
We may update this Privacy Policy periodically. Material changes will be communicated to administrators via email or an in-platform notice prior to taking effect.
For questions regarding this Privacy Policy or our data practices, please reach out using the details below.
This policy is provided for informational purposes and does not constitute legal advice. Employers should consult qualified counsel regarding their specific data protection obligations.